Week 1

Week 2

Week 3

Week 4

General
Coordinator

Contact L&A with three choices for construction dates.

Receive PDML and schematic design.

Research grants. L&A sends proposal and bill for construction deposit.

Review proposal.

Collect design changes.

Receive bill for construction deposit (confirms construction date).

Public
Relations

Contact media for Design Day follow-up stories.

Have newspaper print schematic design. Work on brochure.

Advertise first fundraiser.

Distribute brochures.

Fundraising

Begin planning first big fundraiser.

Cost out project with materials coordinator and set $ goal. Plan fundraising schedule with GC.

Add proposal information, finalize preliminary budget.

First big grassroots fundraiser.

Children’s Committee

Meet with kids and parents.

Begin to plan projects.

Possibly enlarge drawing for Buy-A-Board.

Materials

From PDML, cost out materials for project.

Begin search for donated materials. If using materials from L&A, you’ll be notified of when payment is due.

Tools

Begin list of local builders, contractors, etc. who may lend tools.

Research sources of hard-to-get tools.

Volunteers

Research group sources (military, voters, etc.)

Help GC strength steering committee and subcommittees

Begin making presentations to local groups such as PTA and Rotary. Get names and phone numbers.

Food

Research possible commercial sources.

Contact possible commercial sources.

Childcare

Find a place for childcare.

Research sources of entertainment.

Design and Special Needs

Distribute 18" x 24" copy of schematic plan to all members.

Research historical, cultural, scientific, or other theme for project.

Week 5

Week 6

Week 7

Week 8

General Coordinator(s)

Discuss proposal and design with L&A project manager.

Construction Phase fee is due.

Call L&A project manager.

Public Relations

Fundraising sign made and posted.

Fundraising

Begin corporate fundraising.

"Small fundraiser."

10%-30% of goal.

Children’s Committee

Children’s committee project, possibly with whole school.

Thank you notes.

Materials

Continue search for donated materials.

Begin collecting materials or get written commitments for donations.

Tools

Make sure electrical service is in place for construction (see Section P).

Volunteers

Start search for construction captains.

Sign up volunteers at any and all community events.

Begin getting firm commitments from groups (especially military).

Food

Find a place for food service.

Begin getting commitments for commercial donations.

Childcare

Continue researching entertainment.

Design and Special Needs

Continue community research. Make sure to involve someone who is interested in special needs.

Work with project manager on components for special needs population in your community.

Draw detailed pictures of components of projects.

Week 9

Week 10

Week 11

Week 12

General Coordinator(s)

Receive developed drawings, FML and bill for drawings. Keep up-to-date information on all committees.

Begin working on Organization Day schedule. Contact long-term care person at L&A.

Public Relations

Advertise for second big fundraiser.

Work with children’s newspaper.

Distribute children’s newspaper.

Fundraising

Fundraiser.

Second big grassroots fundraiser (20%-50% of goal).

Children’s Committee

Begin first edition of children’s newspaper.

Distribute newspaper.

Materials

Continue to seek contributions.

Tools

Volunteers

Four construction captains signed up.

Have 300 individual names and phone numbers.

Food

Begin to plan menus.

Childcare

Begin to get firm commitments for entertainment.

Design and Special Needs

Brainstorm first design project.

Start project 1.

Week 13

Week 14

Week 15

Week 16

General Coordinator(s)

Have all committees prepare reports for Organization Day.

Public Relations

Media update.

Prepare for Organization Day.

Fundraising

Begin planning last major fundraiser. Prepare for Organization Day.

Finalize budget figures for Organization Day (40%-80% of goal).

"Smaller" fundraiser.

Children’s Committee

Prepare for Organization Day.

Project.

Materials

Continue to seek contributions.

Search for best prices, but don’t purchase until after Organization Day. Prepare for Organization Day.

Tools

Schedule any site prep work needed.

Volunteers

Continue signing up volunteers at community events.

Ten construction captains signed up.

Plan a contractor day. Secure commitments from builders. 400 signed up for construction.

Food

Begin to contact non-commercial sources (parents, churches, scouts).

Childcare

Prepare for Organization Day.

Design and Special Needs

Project 1.

Finalize community history research.

Present design components during Organization Day.